In order to take full advantage of this service offered to employers by the
Department for Communities please select the 'Register' option in
the 'Register with us today!' box from the Home Page and then complete steps 1
to 3 to record your registration and branch details. When complete the system
will send the following emails:
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An acknowledgement of your registration
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A second will be sent to notify you of the activation of your account
When you have completed your Registration you will receive an email containing
your User ID. Only upon receipt of the second email to notify the activation of
your account will you be able to use the site. Using the User ID and your
password you can log in into Employers Online NI using the Log In button and
start to create vacancies on the system.
If you have forgotten your User ID, you must contact the Employers Online
NI Support team via the telephone number,
02890 829326, in order to answer the security question selected
during registration.
When the security question has been answered correctly an email containing the
User ID will be sent to the email address initially registered.
Fill in the information in the Password Security table correctly and your
password will be sent to you via email.
When you have completed your Registration you will receive an email containing
your User ID. Only upon receipt of a second email to notify the activation of
your account will you be able to access the site functionality. Using the User
ID and your password you can log in into Employers Online NI using the Log In
button and start to create vacancies on the system.
This section has useful information e.g about the labour market, recruitment
and human resources.
Please complete the registration process to allow us to verify and authenticate
your details and be able to add vacancies online. Once completed this will
allow vacancies created on Employers Online NI to be displayed on
www.jobcentreonline.com and touch screen JobPoints in all our offices.
The registration process has three steps.
-
Complete the registration details
All fields marked with an asterisk * are mandatory and must be completed
Please check the Terms & Conditions tick box before you click Next
to move to Step 2 of registration.
-
Complete the Branch Account information
Enter contact details for employers office/branch, name address, telephone
numbers
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Registration Complete.
An email will be sent to you acknowledging your registration and a second sent
upon activation of your account.
Use the My Profile option from the Navigation Bar to make amendments, changes
or additions to the Registration, Employer, Branch Accounts, Logins or Uploaded
Forms Details. On screen help section is provided on the left of this page to
guide you through the process.
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Edit Registration Details
Amend the employer registration details, i.e. email address, password, security
question and answer.
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Edit Employer Details
Amend the employer details, i.e. employer name, business description and the
total number of employees.
-
Edit Branch Accounts
Create, Edit or remove branch accounts
When the branch accounts are being amended the 'Actions' status will reflect
the stage in the process for the account. See 'My Profile Help' on the left of
the screen for details
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Edit Logins
Control who in your company has access to vacancy management. Add more people,
delete others.
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Edit Application & Monitoring Form Details
Upload forms, add others, and remove others as needed.
You create vacancies by entering details of a new vacancy or copying an
existing vacancy. It is also possible to modify or update the vacancy details
as required. All new or amended vacancies are then submitted for approval and
publication.
When the vacancy is submitted it is checked and verified by the Online Support
Team who will clarify any issues with employers and approve for publication.
To create a new vacancy, once logged in, select the 'Vacancies List' from the
Navigation bar.
Click on the 'Create' button and complete the fields on the Vacancy Detail page
ensuring that the mandatory fields marked with an asterisk are completed.
On screen Help is available by clicking the Help button on the Vacancy Detail
Page.
Click the 'Submit 'or 'Save for later' button when all details have been input
to complete the vacancy creation.
If saved for later, once logged in, select the 'Vacancies List' from the
Navigation bar. The saved for later vacancy has the status 'Raised'.
Click on the 'Edit' button to complete the outstanding fields on the Vacancy
Detail pages ensuring that the mandatory fields marked with an asterisk are
completed.
Click the 'Submit ' or 'Save for later' button when all details have been
input to complete the vacancy creation. If saved for later check the 'Select'
column for the vacancy on the 'Vacancies List' page and then click the 'Submit'
button to submit the vacancy for approval.
To change some detail of an approved vacancy on the Vacancies List page check
the 'Select' column of the vacancy.
Click on the 'Edit' button and this will open a Vacancy Detail page with the
completed vacancy fields.
Make any changes as required
Click the 'Submit 'or 'Save for later' button when all details have been input
to complete the vacancy creation.
If saved for later, once logged in, select the 'Vacancies List' from the
Navigation bar. The saved for later vacancy has the status 'Raised'.
Click on the 'Edit' button to complete the outstanding fields on the Vacancy
Detail pages ensuring that the mandatory fields marked with an asterisk are
completed.
Click the 'Submit ' or 'Save for later' button when all details have been
input to complete the vacancy creation.
If saved for later check the 'Select' column for the vacancy on the 'Vacancies List' page and
then click the 'Submit' button to submit the vacancy for approval.
To copy a vacancy on the Vacancies List page, once logged in, check the
'Select' column of the vacancy.
Click on the 'Copy' button this will open a Vacancy Detail page with the
completed vacancy fields.
Make any changes as required.
Click the 'Submit 'or 'Save for later' button when all details have been input.
Click the 'Submit 'or 'Save for later' button when all details have been input
to complete the vacancy creation.
If saved for later, once logged in, select the 'Vacancies List' from the
Navigation bar. The saved for later vacancy has the status 'Raised'.
Click on the 'Edit' button to complete the outstanding fields on the Vacancy
Detail pages ensuring that the mandatory fields marked with an asterisk are completed.
Click the 'Submit ' or 'Save for later' button when all details have been
input to complete the vacancy creation If saved for later check the 'Select'
column for the vacancy on the 'Vacancies List' page and then click the 'Submit'
button to submit the vacancy for approval.
Before the Vacancy is submitted it can be viewed by checking the 'Select'
column and using the 'Preview' button. This will show the vacancy as is will
appear to the public on www.JobCentreOnline.com.
When you log in to Employers Online NI the Vacancies List page will display all
the vacancies submitted online in order of closing date.
There are a number of Vacancies List search options available to employers.
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Search by Job Ref
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Search by Vacancy Status
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Search by Branch
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Search by New Applications
Before the Vacancy is submitted it can be viewed by checking the 'Select'
column and using the 'Preview' button. This will show the vacancy as is will
appear in www.JobCentreOnline.com.
Vacancy Detail
In addition to the job details fields the following fields will display
application information:
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No. of Applicants : shows the number of applications received for the vacancy
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New Applications : latest applications received for the vacancy
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Online Applications : shows if the application has been received as an Online
CV or Online Application form
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CMS Submissions': names of people applying through any of our offices.
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A prompt will also be displayed to indicate where there are new applications
not displayed on the Vacancies List view
When an Online Application has been received for a vacancy the Vacancies List
will show the number of applicants and provide a View option in the Online
Application column to display the application form or CV. Select the View
button in the Online Application column to display the Application List for the
Vacancy.
The banner displayed on the Application List for each vacancy has the following
fields:
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Job Title
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Job Ref
-
Job Location
The Application details displayed for each applicant are as follows:
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Applicants Name
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Contact details
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Application Method
The Application Method will show the application format received for the
vacancy. Each application can then be viewed by selecting the Online CV or
Online Application button from the application method column.
When a vacancy has reached its closing date and its status changes to Pending
Outcome you will be able view the names of people applying through any of our
offices in the 'CMS Submissions' column. Select the View button in the column
to display the list for the vacancy. We would ask you to record the outcome of
their application by selecting from the drop down list and inputting text in
the box provided if necessary. Other successful applicants can be notified to
us in the spaces provided. We are only interested in finding out about our
priority customers i.e. people who were unemployed before being successful with
your job.
The banner displayed on the Application List for each vacancy has the following
fields:
-
Job Title
-
Job Ref
-
Job Location
The Application details displayed for each applicant are as follows:
-
Applicants Name
-
Contact details
-
Application Method
The Application Method will show the application format received for the
vacancy. Each application can then be viewed by selecting the Online CV or
Online Application button from the Application Method column.